Implementing effective IT asset disposal

Implementing effective IT asset disposal

Your IT assets and devices will eventually wear out, losing business value and becoming ineffective. It may seem obvious, but just because these devices are outdated, their memory storage does not just disappear. If not correctly disposed of or erased, information such as personal addresses, financial account numbers and security codes could be at risk. Therefore, dumping unprotected IT assets could open extreme security breaches not only to your business, but to your customers.

Although many businesses are becoming increasingly more aware about the process of securely disposing of IT assets, there is still more awareness and work to be done. Below are Cardwave’s top reasons on why it is vital to implement the correct process of IT asset disposal.

GDPR and confidential data

Your IT assets could be storing confidential personal data, this could be anything from employee home addresses to bank account details. If you delete a file through your computer or device, there are still ways in which hackers can extract some or all the erased data. This means, that data erasure needs to be carried out in the correct manner to ensure permanent data removal and be GDPR compliant. 

Not only is personal data a concern but electronic devices may contain company security coding or technology specific details that if intercepted could be open to analysis for hackers and cyber criminals to find ways of bypassing your security systems.

Alternatively, it has been known for such details to be sold to business competitors. This could result in serious security breaches and have a detrimental effect on your business.

WEEE Regulations 2013

Another reason why you should invest in proper IT asset disposal is that you could be breaking regulations if you are found to be disposing of IT assets incorrectly.

According to Comply Direct the UK regulations require businesses to:

  • Minimise waste arising from their electrical and electronic equipment (EEE) products and promote their reuse
  • Ensure the waste products are treated correctly and meet recovery and recycling targets for the waste materials
  • Design products by reducing material use and enhancing reusability and recyclability

The disposal of IT assets and other components is governed according to the European WEEE (Waste Electric and Electronic) guidelines 2013, meaning your company can be fined a large amount if you dispose of IT assets unlawfully.

Environmental factors

Throwing away electronic device can be very harmful to the environment. Many IT assets contain precious metals and minerals such as copper, zinc, and sometimes even gold along with other exotic elements. If disposed of correctly, these minerals and metals can be recycled and repurposed. Proper IT asset disposal is not only saving your company from security risks but also helping to build a more sustainable future.

Alongside this, IT assets can also contain harmful chemicals and metals which if disposed of incorrectly can damage the environment. These are often in minute quantities, but when disposed of in bulk this can add up.

If your company’s brand is linked to sustainability and environmentally friendly processes, disposing of IT assets that is harmful to the environment could tarnish your reputation greatly.

How can I ensure full data erasure is completed and proper IT asset disposal is carried out?

When it comes to disposing of your IT assets, to ensure this is done in a regulated compliant way you need to choose a trusted company to complete this process. There are a lot of different companies out there that claim they can complete a full IT data erasure. However, to implement this correctly they need to know how data has been programmed, stored, and managed on a device.  In short, they need to be a trusted expert in data erasure with experience in this specialist process.

When the time comes for you to dispose of IT assets, we recommend creating an Asset Disposal Strategy. This should cover:

  • Will your IT assets be reused, recycled, or destroyed?
  • What devices will be included. It is easy to think of just computers or laptops but remember printers and servers will store data.
  •  Will this process be done in house or outsourced?

What happens to my IT asset once it has had a complete data erasure?

If you go with a reliable company who understand how to implement a full data erasure, they will usually give you a choice of getting the full formatted flash memory back or they will dispose/recycle of the device safely so that the IT asset is not at risk of being intercepted. Here at Cardwave, we give you the option to do either of these.

Why choose Cardwave for your IT asset data erasure and disposal?

As a specialist of data erasure and disposal we give each client a personalised service, tailoring our services around your business requirements.

The full approach to IT asset data erasure will be discussed with you to ensure you are happy and you will have full control over this process. We will conduct comprehensive checks and provide verification certificates to confirm that the IT asset has been erased to the extent agreed so you can be assured there is no risk of data remaining within your IT assets.

For more information on our IT asset data erasure services contact us today or find out more about it here.

  

Author: Cardwave

Date: Monday 3rd August 2020